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Graduate Assistant for Archives and Records/Information Management

The Graduate Assistant/Graduate Student Worker for Archives and Records/Information Management position is intended to provide a graduate student advanced experience in creating and maintaining a database system for managing diverse archival and special collections, and development and implementation of an information and records management system for complex organizations.  The graduate assistant experience is centered in Welder Library and provides a leadership opportunity for a business graduate student in managing records and information.  The work performed by the graduate assistant will significantly contribute to the Welder Library program that relates to collections management, and development of an information and records management program for the University of Mary.

Essential Roles and Responsibilities Include:

  • Performs arrangement and description of archival collections
  • Enters descriptive information into archival collections database
  • Creates guides and other reference tools to facilitate access to archival collections
  • Inventories records and information resources in University administrative areas and develops formal records retention requirements governing retention, use, and disposition of University records and information

Desired Minimum Qualifications, Education, and Experience include:

  • Bachelor’s degree required
  • Ability to work independently with a team of colleagues required
  • Working knowledge of the use of databases and Microsoft Office Suite applications required
  • Background in business, history, public history, library and information science and/or archival experience preferred
  • Must meet eligibility requirements for admission to Graduate studies at the University of Mary
  • Must have physical ability to lift archival resources or equipment weighing up to 35 pounds
  • Upholds and supports the Christian, Catholic, Benedictine mission of the University of Mary
  • Supports the ongoing implementation of Ex Corde Ecclesiae, the apostolic constitution on Catholic colleges and universities
  • Builds a culture of ready and earnest hospitality in the office of Academic Affairs and throughout the university in accord with Saint Benedict’s admonition that all be received as Christ

Knowledge and Skills Required:

  • Excellent organization skills
  • Excellent human relation skills
  • Effective communication skills (verbal and written)
  • Experience with digital collection management software
  • Expertise in most aspects of library’s automated and online catalog systems, and knowledge of basic archival material processing

The University of Mary overlooks the beautiful Missouri river and is located in Bismarck, North Dakota, a community of approximately 80,000 people, with wonderful family and parish life, friendly neighborhoods, enjoyable recreational and cultural facilities, a low crime rate, clean air, and excellent schools.  The University of Mary, with an enrollment of over 3,000 students, is accredited by the Higher Learning Commission of the North Central Association.

For more information on the University of Mary, please watch a short video by clicking on this link:

We welcome your interest in joining the University of Mary. To apply, email a letter of interest and resume to or mail to University of Mary, Attn: Human Resources, 7500 University Drive, Bismarck, ND 58504.

Equal Opportunity Employer